Auto-responders are messages that you classify which are sent to a person in return who sends you an email, the system automatically answers e-mail sent to it. The message is being sent out each and every time to the sender of any email that you receive. You can use Auto-responders when you are not in your office, and won’t be able to check your email. Autoresponders are also being used sometime as e-mail marketing tools, to right away provide information to your potential customers and then follow-up with them at stipulated time intervals. Auto-responders being some time set up where you think that mail receiver should get some sort of acknowledgment.

An example of this type of situation would include a help support desk of respective Web Hosting company, make sure the message that is contained within an auto-responder should small and clear since the mail receiver won’t want to read a large auto-responder. The information contained in auto responder must be clear as to avoid confusion; message footer should also be attached to any auto-responder like in most cases a legal denoting footer is attached to any outgoing emails to keep the correspondence confidential.

You should try to avoid the use of auto-responders unless you absolutely have time to read email to avoid any chance to loss a potential customer. Also make sure when using auto-responders, you should only use them to inform the sender of an email that you have received the email and should not make the message too long and once you come back to your office it is most important to check your email box and contact the person immediately.